School Premises Maintenance

Introduction

This webpage provides essential reference materials for Aided Schools / Schools under the Direct Subsidy Scheme (DSS) to facilitate their carrying out of school premises maintenance and related works.

Major Repairs and Emergency Repairs for Aided Schools

• Estimates for 2025-26 Financial Year Aided Schools Applications for Capital Subventions: Major Repairs/Alterations
• Letter of 20 December 2022 to Aided Schools – Major Repairs (MR) and Emergency Repairs (ER) in Aided Schools (Appointment of Term Consultants and Maintenance Term Contractors)
• Procedure for Major Repairs (Non-estate Aided Schools)
• Procedure for Major Repairs (Estate Aided Schools)
• Request Form for Emergency Repairs (ER) in Aided Schools [PDF format] [MS Word format]
• Guidance Notes for Submission of Emergency Repairs (ER) Requests by Aided Schools

Contact Lists of Government Departments Undertaking Major Repairs / Emergency Repairs Projects for Aided Schools

• Contact Information of Term Consultants appointed by EDB
• Contact Information─ Architectural Services Department (Property Services Branch)

• Initial contact points of Housing Department (for Estate Aided Schools MR projects approved in 2013-14 Financial Year or before & ER requests submitted on or before 31 March 2014)

Major Repairs / Slope Repairs for Schools under the Direct Subsidy Scheme (DSS)

• Schools in the Direct Subsidy Scheme Application for Capital Subventions: Major Repairs/Slope Repairs 2025-26
• Briefing Session on 11 March 2019 for DSS Schools - Applications for  Capital Subventions to carry out Major Repairs / Slope Repairs from Schools under the Direct Subsidy Scheme (presentation materials - English version only)
  • Arrangement for Major Repairs / Slope Repairs
  • Technical advice from Architectural Services Department

     

MBIS/MWIS in Aided Schools 

Non-estate Aided Schools -  

• Arrangement regarding the Mandatory Building Inspection Scheme and Mandatory Window Inspection Scheme (Non-estate Aided Schools)
• Flowchart on "Arrangement for Mandatory Building Inspection Scheme (MBIS)/Mandatory Window Inspection Scheme (MWIS) in Non-estate Aided Schools"
• Application for the Mandatory Building Inspection Scheme (MBIS)/Mandatory Window Inspection Scheme (MWIS) Subsidy (Non-estate Aided Schools)
• Questions and Answers (Non-estate Aided Schools) (Chinese version only)

Estate Aided Schools - 

• Arrangement regarding the Mandatory Building Inspection Scheme and Mandatory Window Inspection Scheme (Estate Aided Schools)
• Flowchart on "Arrangement for Mandatory Building Inspection Scheme (MBIS)/Mandatory Window Inspection Scheme (MWIS) in Estate Aided Schools"
• Application for the Mandatory Building Inspection Scheme (MBIS)/Mandatory Window Inspection Scheme (MWIS) Subsidy (Estate Aided Schools)
• Questions and Answers (Estate Aided Schools) (Chinese version only)

School Maintenance Automated Rapport Terminal (SMART) system
[Please click here for accessing the system via Common Log-On System(CLO)](For school users)

[Please click here for accessing the system](For Non-school users)

• User Manual for Aided Schools (Updated on 04/2023)

Other Relevant References

• EDBC No. 14/2024 Inspection and Maintenance of School Premises

• EDBC No. 3/2002 - Safety Measures in Demolition Works at School Premises

• EDBC No. 23/2001 - Safety Nets at Stair Wells in School Premises 

• EDBC No. 25/1998 - Administrative Procedures for Safety of Schools in the Vicinity of Slopes   

   

  • Updated information/reference documents related to EDBC No. 25/1998 -
    • i) Section 13(i) of EDBC No 25/1998 "Advisory Note on Inspection and Maintenance of Buried Drainage and Water Services Affecting Slopes/Walls" (Link to Civil Engineering and Development Department Website

     

    • ii) Updated "General Conditions of Employment and Scope of Services to be provided by the Consultant" (Appendix I of EDBC No. 25/1998) (MS Word format with updates highlighted in yellow)

     

    • iii) Updated reference documents for schools to carry out Engineer Inspection (EI) for Maintenance/Routine Maintenance Inspection (RMI) -  
      • Points to note for Routine Maintenance Inspections and Engineer Inspections for Maintenance of Slopes
      • Model brief for Engineer Inspection (EI) for Maintenance
        • Appendix C of Guide to Slope Maintenance provided by Geotechnical Engineering Office (PDF format) (Link to Civil Engineering and Development Department Website)
        • Appendix C: Model brief for Engineer Inspection for Maintenance (MS Word format) (Applicable to Aided Schools)
        • Sample letter for inviting fee proposal (MS Word format) (Applicable to Aided Schools)

• EDBC No. 101/1995 - Inspection and Maintenance of Buried Drainage and Water Services Affecting Slopes  

For enquiries concerning the current arrangement for Major Repairs (MR) and Emergency Repairs (ER), schools should address their enquiries to the respective Senior School Development Officers. 

For comments and suggestions on this webpage, please contact the School Premises Maintenance Section of Education Bureau at 3163 0075.